Executive Assistant

At UL Solutions, we are driven by a shared purpose: working for a safer world. Our Legal team plays a critical role in advancing that mission—serving as a strategic partner that safeguards our integrity, enables innovation, and ensures we meet the highest standards of compliance and governance across a global organization.

We are seeking a highly collaborative, proactive, and organized Executive Assistant to provide strategic administrative support to the Chief Legal Officer (CLO) and the broader team. 

The ideal candidate is a trusted professional who thrives in a fast-paced environment, exercises sound judgment and discretion, and enjoys bringing people together through exceptional communication, coordination, and organizational support.

Responsibilities

• Manage calendars, scheduling priorities, and travel arrangements for the Chief Legal Officer.
• Prepare meeting materials, presentations, reports, and correspondence.
• Handle sensitive and confidential information with the highest level of professionalism and discretion.
• Support special projects and strategic initiatives led by the CLO and Leadership team.

Team & Organizational Coordination

• Serve as a central point of coordination for the broader team.
• Plan, organize, and execute team meetings, leadership offsites, and cross-functional events.
• Coordinate and manage town halls, including agenda development, logistics, presentation preparation, and follow-up actions.
• Support onboarding activities and help foster engagement and connectivity across the team.

Communications & Engagement

• Partner with leaders to develop and distribute monthly organization-wide communications.
• Create polished presentations, announcements, newsletters, and other communication materials.
• Help drive consistency, quality, and timeliness of communications across the function.
• Support employee engagement initiatives and recognition activities.

Collaboration & Operations

• Build strong relationships across team and key business functions.
• Act as a trusted liaison between the team and internal stakeholders.
• Assist with department budgets, vendor coordination, invoices, and operational administration.
• Identify opportunities to improve administrative processes and team effectiveness.
• Support the preparation of reports, dashboards, and executive materials.

Qualifications

• Higher Secondary Education plus generally five or more years of related administrative assistant experience or paraprofessional experience.
• Demonstrated ability to handle multiple tasks within the assigned area.
• Demonstrated ability to make sound decisions based on information presented or researched.
• Detailed knowledge of the organizational area assigned.
• Experience with PowerBI and Excel are a plus

Total Rewards:

We understand compensation is an important factor as you consider the next step in your career. The estimated salary range for this position is $75,000-90,000 and is based on multiple factors, including job-related knowledge/skills, experience, geographical location, as well as other factors. This position is eligible for annual bonus compensation with a target payout of 5% of the base salary. This position also provides health benefits such as medical, dental and vision; wellness benefits such as mental and financial health; and retirement savings (401K) commensurate with the standard rewards offered in each individual location or country. We also provide full-time employees with paid time off including vacation (15 days), holiday including floating holidays (12 days) and sick time off (72 hours). 

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A global leader in applied safety science, UL Solutions (NYSE: ULS) transforms safety, security and sustainability challenges into opportunities for customers in more than 110 countries. UL Solutions delivers testing, inspection and certification services, together with software products and advisory offerings, that support our customers’ product innovation and business growth. The UL Mark serves as a recognized symbol of trust in our customers’ products and reflects an unwavering commitment to advancing our safety mission. We help our customers innovate, launch new products and services, navigate global markets and complex supply chains, and grow sustainably and responsibly into the future. Our science is your advantage.

With our blend of vigilance, commitment and curiosity, we are an essential part of our organization’s success. We untangle complexity, we manage risk and we protect innovation. We’ve been pioneering change since 1894 and we’re still leading the way. Now we’re looking for people to join our group of global professionals and help us transform safety, security and sustainability. Join our team and develop your skills in a fast-paced environment that values learning and professional growth.