About the Role
Neural Concept is building the future of AI-powered engineering software. As Assistant to the CRO, you will provide high-level executive support while helping ensure the smooth day-to-day operation of our Munich office.
You will manage the CRO’s schedule, travel, communications, and administrative processes, while also supporting office coordination and events. This is a hands-on role for someone proactive, highly organised, discreet, and comfortable managing multiple priorities in an international scale-up environment.
What You Will Do
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Manage the CRO’s calendar across time zones, prioritise requests, resolve conflicts, and protect focus time.
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Organise domestic and international travel, including itineraries, bookings, and last-minute changes.
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Prepare meeting agendas, briefing notes, follow-ups, and internal communications.
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Coordinate customer meetings, sales events, conferences, leadership meetings, and offsites.
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Process and track invoices, expenses, purchase orders, and vendor requests in collaboration with Finance.
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Support commercial leadership routines, including meetings, business reviews, and action tracking.
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Provide general office support in Munich, including meeting room coordination, office supplies, visitor management, mail, facilities requests, and relationships with office vendors.
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Help organise internal office events and ensure smooth on-the-day execution.
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Proactively identify and resolve administrative, logistical, or office-related issues.
Who You Are
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3+ years of experience as an Assistant, Executive Assistant, or Personal Assistant, ideally supporting a senior leader in a technology or scale-up company.
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Experience managing complex calendars, travel, events, invoices, expenses, and vendors.
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Strong organisational and communication skills, with excellent written and spoken English and German mandatory.
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Proficient with tools such as Google Workspace, Slack, and Notion.
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Autonomous, dependable, discreet, and comfortable handling confidential information.
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Able to anticipate needs, manage competing priorities, and work effectively with senior stakeholders, customers, and international teams.
What You Get
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A visible and varied role working closely with the CRO and executive team.
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The opportunity to contribute to the growth of a global Series C company.
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A collaborative, multicultural environment with talented colleagues.
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Competitive compensation and opportunities for professional development.
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A hybrid work model and flexible hours focused on results and impact.
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The chance to help customers adopt AI-assisted engineering and make innovation faster, smarter, and more sustainable.
We're proud to be an equal opportunity employer, and we're committed to building a diverse and inclusive environment where you can thrive.
